BUS FPX 4024 Assessment 2 Enterprise Purchasing Process
Phillip March 7, 2024 No Comments

BUS FPX 4024 Assessment 2 Enterprise Purchasing Process

BUS FPX 4024 Assessment 2 Enterprise Purchasing Process

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Capella university

BUS-FPX4024 Customer Behavior

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Date

Enterprise Purchasing Process

The purchasing process within enterprises involves several steps, which can vary depending on the nature of the purchase and the size of the company. In this section, we will delve into the purchasing process within our organization, a hospital employing over 1200 individuals. Although the focus of this discussion is on hospital-related purchases such as equipment and Personal Protective Equipment (PPE), it’s important to note that my involvement primarily pertains to procurement within the Human Resources (HR) department. This includes procuring small items such as office supplies, badge clips, benefit information, and minor marketing materials, as well as larger items like standing desks and office furniture. Each procurement necessitates a distinct set of steps and approvals before finalization.

Purchasing Process

Irrespective of the size of the purchase, obtaining approval is a crucial preliminary step. When ordering office supplies, our HR Assistant accesses our organization’s Staples account to initiate the procurement process. As highlighted by the Indeed Editorial Team (2021), the purchasing process provides businesses with a structured approach to addressing their needs. The HR Assistant conducts an audit of our supply inventory, identifying required items and consulting with department members for specific requests. These requests may range from basic office supplies like pens and paper to specialized items such as color-coded folders or specific marker types.

For larger purchases such as laptops or office furniture, a different approval process comes into play. Approval from higher management or relevant departments is essential. When procuring office supplies, the HR Assistant compiles a list of required items and submits the purchase through our Staples account. The request then undergoes approval by our HR Director before final confirmation. Staples typically delivers orders on the next business day, except in cases of shortages or backorders, in which alternate options are proposed or a waiting period may ensue.

BUS FPX 4024 Assessment 1 Consumer Decision-Making Model

For significant items like laptops, approval from the Information Technology (IT) department and the Chief Financial Officer (CFO) is necessary. Following approval, the IT department assesses inventory availability; if necessary, a request is made to the corporate office. In instances of shortage, temporary solutions like loaner laptops may be provided until the new equipment arrives. Similarly, approval from the CFO is required before initiating procurement for standing desks. Once approved, a request is submitted to the IT department, which oversees the procurement and installation process.

Obtaining Products

The process of obtaining products varies depending on the nature and size of the purchase. For smaller items, such as office supplies, the HR Assistant compiles a list of required items and submits the purchase through our Staples account. Approval from the HR Director is obtained before final confirmation, with delivery typically occurring within a day.

For larger items like laptops or office furniture, additional approvals and coordination are necessary. Approval from the IT department and the CFO is required before procurement can proceed. The IT department manages inventory availability and, if necessary, submits a request to the corporate office. Delivery and installation timelines may vary depending on factors such as availability and budget constraints.

References

Indeed Editorial Team. (2021, March 22). Purchasing Process: Definition and Steps. Retrieved October 13, 2022, from https://www.indeed.com/career-advice/careerdevelopment/purchase-process

BUS FPX 4024 Assessment 1 Consumer Decision-Making Model