HRM FPX 5310 Assessment 4 HRIS Recommendations

HRM FPX 5310 Assessment 4 HRIS Recommendations

Name

Capella university

HRM-FPX5310 Strategic Human Resource Management

Prof. Name

Date

What Is HRIS?

Human Resource Information Systems (HRIS) are computerized database systems designed for the management and tracking of employee data. These systems facilitate data entry, management, and tracking, allowing organizations to streamline their human resource processes. HRIS can be categorized into three levels: strategic, operational, and administrative.

1. Strategic: Focuses on long-term planning and alignment with organizational goals.
2. Operational: Involves day-to-day HR functions and processes.
3. Administrative: Handles the administrative tasks related to HR management.

Components of HRIS

HRIS comprises several key components that enhance its functionality:

• Employee Portal: A platform for employees to access their information and manage personal data.
• Benefit Management: Tools for managing employee benefits and enrollment.
• Time & Attendance: Systems for tracking employee hours and attendance.
• Performance Management: Features for evaluating employee performance and development.
• Workflows & Reporting: Tools for managing HR workflows and generating reports.
• Applicant Tracking: Systems for managing job applications and recruitment processes.
• Demographics & Compensation: Data management related to employee demographics and compensation structures.

Pros & Cons of HRIS

While HRIS offers numerous advantages, it also has some drawbacks:

Employee Information System

• Pros:
  • Efficiently stores and retrieves employee data.
  • Centralizes employee files for easy access.
• Cons:
  • Potential for system malfunctions.
  • Risk of security breaches.

Recruiting Information System

• Pros:
  • Streamlines company document management.
  • Enhances workflow management.
• Cons:
  • Possible system malfunctions.
  • May decrease the speed of performance.

Compensation & Benefits Information

• Pros:
  • Integrates payroll processes.
  • Provides reusability of data.
• Cons:
  • Risk of system malfunctions.

Analytical Methods

HRIS can utilize various analytical methods to assess HR metrics, including:

• Ratio of HR: Evaluates the efficiency of HR functions.
• Early Turnover: Measures the rate of employee turnover within the organization.
• Time Since Last Promotion: Tracks the duration since an employee’s last promotion.
• Time to Hire: Assesses the efficiency of the hiring process.
• Cost Per Hire: Calculates the financial investment required to hire new employees.

Privacy in the Workplace

Privacy in the workplace is governed by U.S. privacy laws, which are codified in federal and state statutes. These laws are rooted in common law and the U.S. Constitution, with increasing global legislation addressing privacy concerns. Compliance with Equal Employment Opportunity (EEO) and Office of Federal Contract Compliance Programs (OFCCP) regulations is essential for maintaining workplace privacy.

Recommendations

To enhance HR operations, FFH should consider implementing self-service options for employees and management, which would provide measurable support. FFH serves large business entities in the retail sector and should focus on time management-driven support. Recommended HRM software includes:

• Clear Company HRM Software
• Zenefits

These systems operate on strategic, operational, and administrative levels, offering cost savings by reducing the need for additional administrative staff, improving processes and productivity, eliminating waste, enhancing job satisfaction, and reducing turnover.

References

Capture. (n.d.). Top 10 human resource information software. Retrieved from http://www.capterra.com/sem-compare/human-resource-software?headline=Top%2010%20Human%20Information%20Software&gclid=EAalQobChMIxs6Fw9bS1QIVrXACh1M8QJMEAAYAyAAEgJp-PD_BW

Heathfield, S. M. (2016, December 11). Human Resources Information System (HRIS): HRIS Definition and Description. Retrieved from http://humanresources.about.com/od/glossaryh/a/hris.htm

HRM FPX 5310 Assessment 4 HRIS Recommendations

Mayhew, R. (2014). Advantages and Disadvantages of Human Resource Information Systems. Chron. Retrieved from http://smallbusiness.chron.com/advantages-disadvantages-human-resource-information-system-2107.html