NURS FPX 6412 Assessment 1 Policy and Guidelines for the Informatics Staff: Making Decisions to Use Informatics Systems in Practice

NURS FPX 6412 Assessment 1 Policy and Guidelines for the Informatics Staff: Making Decisions to Use Informatics Systems in Practice

Student Name

Capella University

NURS-FPX 6412 Analysis of Clinical Information Systems and Application to Nursing Practice

Prof. Name

Date

Policy and Guidelines for the Informatics Staff: Decision-Making in the Utilization of Informatics Systems

Abstract

This policy outlines the functions and evaluation of Electronic Treatment Administration (eTAR) as a critical Electronic Health Records (EHR) tool within the healthcare system. It emphasizes the role of eTAR in supporting evidence-based practice, analyzing the work setting, contributing to strategic plans, assessing workflow efficiency, and enhancing interprofessional care. The document also includes guidelines and responsibilities related to the implementation of eTAR within the healthcare context.

Functions of eTAR

Electronic Treatment Administration (eTAR) serves several vital functions within the healthcare system:

1. Facilitates Electronic Medication and Treatment Administration.
2. Ensures effective documentation of medication and treatment administration (McConeghy et al., 2021).
3. Maintains the accuracy of healthcare records.
4. Keeps documentation of doses, treatments, and surgical/non-surgical procedures up-to-date.
5. Provides alerts for nurses regarding vital patient assessments and maintains Electronic Care Flow Sheets (Kataria & Ravindran, 2020).

Evaluation of eTAR’s Function in Evidence-Based Practice

eTAR enhances nursing services through paperless electronic care strategies, applicable to both acute and post-acute patient care. It generates lists of residents based on location, pass time, and route of administration, creating e-charts with comprehensive patient information. It offers checkboxes for treatment and medication documentation, tracks patient-specific effects, and facilitates reorder requests when necessary. This systematic approach ensures efficient care delivery (Li et al., 2021). A summary page at the end of each session provides statistics on various parameters.

NURS FPX 6412 Assessment 1 Policy and Guidelines for the Informatics Staff: Making Decisions to Use Informatics Systems in Practice

Guidelines Reflecting Analysis of Work Setting

eTAR enhances patient experiences and eliminates discrepancies in healthcare processes, safeguarding patient data from human errors. It enables the documentation of patient credentials, health conditions, medication routes, surgical/non-surgical procedures, and outcomes. Moreover, it aids healthcare providers in documenting unfulfilled medical and surgical orders, ensuring compliance with residents’ Electronic Health Records (EHR). This simplifies the collaboration between nurses and physicians (Quinn et al., 2019).

Contribution to Strategic Planning

eTAR plays a crucial role in strategic planning by prioritizing new orders within a 72-hour timeframe. It utilizes the NetSolutions Clinical Decisions software to store and validate patient data, ensuring patient consent and access rights. The Clinical Decision Support (CDS) feature enhances care quality by providing validated data to care providers for more effective care delivery (Robertson et al., 2019).

Assessment of Workflow Efficiency

eTAR’s digitized data collection simplifies care provision and offers convenient features such as quick links, two-step verification, easy access to patient data, and relevant information placement. It employs barcoding for secure data storage, minimizing the potential for human errors (Tapuria et al., 2021). These enhancements maximize workflow efficiency and support multidisciplinary tasks.

Contribution to Interprofessional Care

eTAR maintains patient information access, facilitating coordinated interprofessional collaborative patient practice (ICP). It complements Electronic Health Records (EHR) by enhancing interprofessional communication and validating role responsibilities and competencies. The system generates reports that keep the entire team informed, promoting effective communication within interdisciplinary healthcare teams (Quinn et al., 2019).

Conclusion

eTAR emerges as a valuable EHR tool that maintains accurate patient data, enhances patient safety, and authorizes patients to access their information conveniently. Its efficient features, guidelines, and policies contribute significantly to the healthcare system’s quality and efficiency.

References 

Kataria, S., & Ravindran, V. (2020). Electronic health records: A critical appraisal of strengths and limitations. Journal of the Royal College of Physicians of Edinburgh, 50(3), 262–268. https://doi.org/10.4997/jrcpe.2020.309

Li, E., Clarke, J., Neves, A. L., Ashrafian, H., & Darzi, A. (2021). Electronic Health Records, Interoperability and Patient Safety in Health Systems of High-income Countries: A Systematic Review Protocol. BMJ Open, 11(7), e044941. https://doi.org/10.1136/bmjopen-2020-044941

‌Ludwikowska, K. (2018). Evidence-based training approach in organizational practice. Modern Management Review. https://doi.org/10.7862/rz.2018.mmr.48

McConeghy, K. W., Cinque, M., White, E. M., Feifer, R. A., Blackman, C., Mor, V., Gravenstein, S., & Zullo, A. R. (2021). Lessons for deprescribing from a nonessential medication hold policy in US nursing homes. Journal of the American Geriatrics Society, 70(2), 429–438. https://doi.org/10.1111/jgs.17512

NURS FPX 6412 Assessment 1 Policy and Guidelines for the Informatics Staff: Making Decisions to Use Informatics Systems in Practice

Quinn, M., Forman, J., Harrod, M., Winter, S., Fowler, K. E., Krein, S. L., Gupta, A., Saint, S., Singh, H., & Chopra, V. (2019). Electronic health records, communication, and data sharing: Challenges and opportunities for improving the diagnostic process. Diagnosis, 6(3), 241–248. https://doi.org/10.1515/dx-2018-0036‌

Robertson, B., McDermott, C., Star, J., Lewin, L. O., & Spell, N. (2020). Synchronous virtual interprofessional education focused on discharge planning. Journal of Interprofessional Education & Practice, 100388. https://doi.org/10.1016/j.xjep.2020.100388‌

Tapuria, A., Porat, T., Kalra, D., Dsouza, G., Xiaohui, S., & Curcin, V. (2021). Impact of patient access to their electronic health record: Systematic review. Informatics for Health and Social Care, 46(2), 194–206. https://doi.org/10.1080/17538157.2021.1879810

Appendix A: Policy

Overview

This policy aims to familiarize the interdisciplinary healthcare team with the eTAR technology and its benefits. It emphasizes the potential reduction in the workload of healthcare providers upon eTAR’s implementation.

Purpose

The policy’s purpose is to enhance the quality of healthcare services and streamline the responsibilities of healthcare providers, reducing the likelihood of errors. It introduces technological advancements to revolutionize healthcare, improving data collection, distribution, utilization, and automation across healthcare sectors (Quinn et al., 2019).

Responsibility

1. Conduct training sessions on eTAR advancements for interdisciplinary healthcare teams.
2. Appoint technical staff responsible for maintaining the efficiency of eTAR.
3. Appoint physicians, nurses, and administrative staff in interdisciplinary teams for effective eTAR utilization.

Guidelines

Under this policy, extended guidelines for eTAR are established to promote its usage globally and enhance patient safety. The guidelines include:

1. Proficiency in computer basics and technology.
2. Ensuring sufficient internet speed.
3. Adherence to patient safety and privacy rules during data access and documentation.
4. Thorough patient history verification before documentation.
5. Accessing comprehensive drug and service information before implementation.
6. Sustaining changes and implementing policies.
7. Timely review of reminders for medications and procedures.
8. Maintaining effective communication to ensure patient satisfaction.
9. Regularly checking the portal for digital glitches.

NURS FPX 6412 Assessment 1 Policy and Guidelines for the Informatics Staff: Making Decisions to Use Informatics Systems in Practice